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Sunningwell Parish Council
MINUTES OF THE MEETING OF SUNNINGWELL PARISH COUNCIL HELD ON WEDNESDAY, 29th April 2009
Present: Cllrs E
Bennett (Chairman), H Lynam-Smith, J Russell; and OCC Cllr B Johnston
In attendance: M W Rothery (Clerk)
37/09 Apologies for Absence
Cllrs D Graham and T Foggin.
38/09 Declarations of Interests
Cllr Lynam-Smith declared a
personal interest in the proposed flood alleviation scheme, and item 9 (c )
Planning, 85 Sunningwell
39/09 Minutes of the Meeting held on 25th March 2009
The Minutes of the meeting on 25th March 2009 were
approved, and signed by the Chairman.
40/09 Matters Arising from the Minutes
Minute 28/09 Flood Alleviation Scheme – Cllr Lynam-Smith reported
that she, the Chairman and the Clerk had met that afternoon with Peter Dela of
VWHDC to discuss the council’s concerns over the design of the proposed scheme.
Mr Dela explained that the scheme was designed to reduce by 60% the peak flow
of water into the stream below the basin. However it was not possible to
evaluate fully the effect of this on the flooding risk. It had been agreed with
Mr Dela that Cllr Wise be asked to supply a more detailed analysis of the
proposed scheme together with suggested amendments to reduce flooding risk even
further. Cllr Lynam-Smith reported that, subsequent to the meeting and following
a telephone conversation, Cllr Wise had agreed to pass this information to the
Clerk for onward transmission to Mr Dela.
Minute 31/09 Potholes – Some potholes had been repaired by the
county council, but others remained, particularly a deep hole at the entrance
to The Old Rectory. Members agreed it was most important that each new pothole
is reported by telephone to the county council’s highways office 0845 310 11
11.
Minute 35/09 Proposed Incinerator – Members noted that the county
council did not intend to make any decision on the proposal for at least
another three months.
41/09 Vale of White Horse District Council
Cllr Johnston reported that VWHDC
had entered into a new joint contract with South
Oxfordshire DC for the collection and disposal of domestic waste.
Although the new arrangements, involving a wider range of material for
recycling and composting, start in June 2009 in the SODC area, they will not
start in The Vale until October 2010 when the present contract expires.
42/09 Village Hall Car Park
Members noted the letter from the
Chairman of the Village Hall Management Committee, pointing out that a number
of complaints had been received about the continued worsening state of the
surface of the car park, and asking what plans the councils has to remedy the
situation. In view of the increasing urgency, and notwithstanding the plan to
undertake more comprehensive work once the issue over ownership is pursued
further, it was resolved to ask Mr Geoff Cross to carry out the repairs he had
suggested, for which he had quoted an estimate of £1,600.
Action: Clerk to instruct Geoff Cross
undertake the repairs to the surface of the car park a the village hall ..
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43/09 Land Surrounding the Village Pond
Cllr Bennett reported that she was
currently studying the files, and would review them with Cllr Lynam-Smith to
determine the best course of action.
44/09 Finance
(a) Finance Sub-Committee
Members received the report of
the Finance Sub-Committee, and considered the following matters.
PWLB Loan
Members accepted the
recommendation that the PWLB loan should not be repaid before maturity in
August 2010.
Annual Risk Assessment
The Sub-committee had carry out
the detailed annual risk assessment, The urgent matter related to the surface
of the village hall car park, which has been addressed under Minute 43/09
above.
It was resolved to accept the
schedule appended to the sub-committee’s report.
Annual Accounts, and Annual
Return for 2008/9
The Sub-committee had also
considered the details of the draft accounts, and Sections 1 & 2 of Annual Return for 2008/9 (Statement of
accounts, and Annual Governance Statement), and commended them to the full
council, subject to one amendment relating to the VAT reclaim, which had been
made. The resultant surplus for the year was £3,096, and Reserves stood at
£25,447, of which £7,000 was earmarked for specific projects.
It was resolved to approve these
documents, and that the Chairman and Clerk sign them accordingly.
(b) Accounts for payment
It was resolved to make the
following payments:
Cheque no.
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Payee
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Details
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Total
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VAT
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1185
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OALC
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Annual subscription
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163.69
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21.35
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1186
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B Cross
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Litter Warden – April 2009
(5 weeks)
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125.62
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1187
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Salim Benadal
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Website manager 2009/10
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389.98
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1188
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OxonRuralCommunityCouncil
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Annual subscription
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20.00
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1189
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Oxford Green Belt Network
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Annual subscription
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15.00
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1190
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Oxon Playing Fields Assn
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Annual subscription
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32.00
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45/09 Planning
a)
Applications dealt with between meetings
There
were none.
b) Decision Notices received
Application SUN/20801 for proposed
extensions and alterations at 28 Brumcombe Lane, Bayworth, has been WITHDRAWN
c) New Applications
Application for proposed stopping
up of highway at 85 Sunningwell. The council had no objection to this
application.
46/09 Annual Parish Meeting
Arrangements for the Annual
Parish Meeting were discussed. Notices had been placed on the notice boards and
the website. The Chairman and Cllr Lynam-Smith agreed to publicise the event in
the village, particularly those known to be interested in the flooding issue.
Cllrs Bennett and Russell agreed to look after refreshments.
The Clerk was instructed to invite
the representatives of the county and district councils, and the Environment
Agency, each to address the meeting for five minutes to start the discussion on
flooding.
47/09 Correspondence
The full list of correspondence
has been circulated to members by e-mail. The Clerk highlighted the following
matters not already discussed earlier in the meeting.
82/09 Consultation by Barchester HealthCare re intended planning
application for land adjacent to the Oxford Beaumont. Cllr Bennett had attended
the public meeting. The proposed scheme seemed in principle be a better use of
this brownfield site. A formal planning application is expected to be submitted
shortly.
83/09 Open Spaces Society – the request for donation re open spaces
and public paths campaign was denied.
86/09 Oxon Nature Conservation Forum conference is on 9 May
88/09 Parish council website
– the comments of David price of
the Sunningwell gardening society have been addressed. More housekeeping of the
site will be carried out by the Clerk.
90/09 OPFA The Spring Seminar will be held on Wednesday 20 May 2009
95/09 Calor Oxfordshire Villages of the Year competition It was
agreed to sound out village organisations on the possibility of entering the
competition in 2010, as the deadline for this year is now very close.
48/09 Next Meeting
The next meeting will be the
Annual General Meeting on Wednesday 13th May, 2009 in Sunningwell Village Hall, to take place
immediately following the Annual Parish Meeting.
The Chairman closed the meeting at 8.40pm
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