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Sunningwell Parish Council
DRAFT SUBJECT TO CONFIRMATION AND APPROVAL BY THE NEXT PC MEETING
MINUTES OF THE MEETING OF SUNNINGWELL PARISH COUNCIL HELD ON WEDNESDAY, 29th JULY 2009
Present: Cllrs E
Bennett (Chairman), D Graham, J Russell,
and C Wise. OCC Cllr Arash Fatemian
In attendance: M W Rothery (Clerk)
78/09 Oxfordshire CC Councillor
OCC Cllr Arash
Fatemian reported that he and Cllr Ian Hudspeth had toured
Sunningwell and neighbouring parishes on 4 July. A number of road problems were
noted, but the number of unrepaired potholes was less in Sunningwell than in
other parishes. Cllr Fatemian informed
the council that he had joined the Strategy & Partnerships Committee, and not the Democracy & Organisation
Committees, as recorded in the minutes of the last meeting. An EGM of the county
council was planned for 25
August 2009 to discuss possible changes in procedural matters. A
target of £90million for efficiency savings over the next five years had been
set; further details would be available at the next PC meeting.
79/09 Apologies for Absence
Cllr Hilary
Lynam-Smith
80/09 Declarations of Interests
Cllr Wise declared a personal
interest in all planning items.
Cllr Graham declared a personal
interest in the planning application re 28 Brumcombe Lane, Bayworth.
81/09 Minutes of the parish council meeting held on
24th June 2009
The Minutes of the meeting held
on 24th June 2009
were approved, subject to the amendment referred to in Minute 78/09, and signed
by the Chairman.
82/09 Matters Arising from the Minutes
Minute 69/09 Flood Alleviation – The Clerk reported that earlier in
the day he had discussed progress with Peter Dela
of VWHDC. Mr Dela was making further revisions to the detailed design that he
would forward directly to Cllr Wise for comment. In view of the expected two
month period of consultation with the Environment Agency, Mr Dela did not
expect work on the scheme to start before November but was hopeful that it
would be complete before the winter.
Minute 75/09 Crime prevention tri-sign - In view of the size
of the sign and the need to install it on a lamp post or similar, it was
decided not to proceed with this.
Minute 76/09 Paving slabs adj Beaulieu
Court – The Clerk reported that the OCC
Highways Inspector had visited the site and concluded that there was no highway
issue with the slabs.
83/09 Land Surrounding the Village Pond
There had been no further
progress on this item, which would be hopefully discussed at the next meeting.
84/09 Sunningwell Festival 2010
Mr Mike
Woodward addressed the meeting on the plans for another
Sunningwell Festival in the summer of 2010, which would be the tenth
anniversary of the first festival. He requested financial assistance from the
parish council and invited the council to nominate a member of the Festival
Committee..Members were of the opinion that the Festival was very good for
community spirit; it provided a focus for the community and the village pond,
and was well supported locally and in the Oxford
area. It was resolved to make a grant of £1,000 in 2010/11 towards the cost of the
Festival, and to nominate Cllr Graham as a member of the Festival Committee.
Mr Woodward also asked that the
parish council continue to act as the lead organisation for the purpose of
applying for grants and donations, and paying major suppliers. Members agreed
in principle to consider this with the proviso that the council could not
undertake to underwrite the financial viability of the festival. It was felt
that the Festival Committee may need to be constituted as a council
sub-committee for this purpose. However members asked that the Festival
Committee investigate the suggestion made by the council after the 2007
festival that a registered charity be established for Sunningwell Festival;
this would enable the committee to apply for grants in its own right and
maintain separate financial records. It was agreed that these matters would be
investigated over the next few weeks and be discussed again at the next meeting
of the parish council.
85/09 Playground
Members were concerned that the
council had not responded adequately to the request from a number of young
mothers for improvements to the playground. In principle it was agreed that
refurbishment and limited extension of the playground within the constraints posed by the cricket field should be undertaken,
and that the aim should be to do this in the current financial year. Initially
the Clerk was asked to contact Mrs Sarah Twinn to discuss what the children
would prefer, and to invite her to the next meeting of the council in
September. It was hoped to have a finalised design completed by Christmas 2009
following community consultation.
86/09 Finance
(a) It was resolved to approve
the following payments:
Cheque no.
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Payee
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Details
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Total £
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VAT £
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1201
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B Cross
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Litter Warden (July – 5
weeks)
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121.73
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1202
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BDO Stoy Hayward LLP
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External Audit fee 2008/9
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155.25
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20.25
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1203
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VWHDC
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Dog bin emptying Jan-Mar 09
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7.34
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0.96
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Dog bin emptying Apr-Jun 09
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7.72
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1.01
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1204
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Abbott & Co (Wessex) Ltd
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Straw for village pond
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55.00
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1205
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M W
Rothery
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Clerk salary & exps – June
& July
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942.77
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1206
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PWLB
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Loan repayment due 25/8/09
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1002.41
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(b) The Clerk reported that the report of the
Auditor on the 2008/9 accounts had now been received. There were no issues that
the Auditor had found necessary to raise. It was resolved to approve and accept
the Annual Return for 2008/9. The Notice of Completion of the audit had been
posted on the main notice board at the village hall car park.
87/09 Planning
The following applications were
considered:
SUN/20801/2 Alteration to approved application 09/00693/FUL to
include lowering of the ground floor level and increase the roof pitch.
Alterations to west elevation to include larger window and a further window
with the addition of side lights to the front door. 28 Brumcombe Lane, Bayworth. Comment: NO
OBJECTION
SUN/359/3 Construction of a new vehicular access onto Foxcombe Road.
Glenfield, Foxcombe Road,
Boars Hill. Comment: NO OBJECTION
Planning Decisions
The planning consent for
SUN/13347/3, conversion of existing garage to study and existing car port to be
rebuilt, at Fairfield,
Foxcombe Road,
Boars Hill, was noted.
88/09 Correspondence
The full list of correspondence
has been circulated to members by e-mail. The Clerk highlighted the following
matters not already discussed earlier in the meeting.
Item 157 ORCC Affordable Housing Seminar – Cllr Bennett agreed to
attend this event at Denman
College, Marcham, on 17
September.
Item 159 Cleansing Grant – the grant of £500 has been received from
VWHDC.
Item 161 Oxon Nature Conservation Forum – Local Environment Group
Conference on Sat 26 September.
Item 163 Open Spaces Society Open Day – at Aldbury near Tring, on
15 August.
89/09 Other Business
1. Cllr
Graham had discussed the proposed registration of the cricket field with Mr Bob Evans, Church Warden. It appears that the legal
advice is that a change of ownership would be very complex, and that the
present ownership covenants preclude any use of the field other than for
cricket and similar recreation. He recommended that the council should not
pursue this matter further.
2. Cllr
Graham reported also that he had discussed with Bob
Evans the identification by the Hedgerow Group of an orchard
in the vicinity of but not owned by Manor House, and that an application for a
preservation order was being considered.
3. OCC
Cllr Fatemian reported that a 50 mph speed limit was proposed for unrestricted
part of the old A34 road from Lodge Hill to Hinksey Hill.
4. Cllr
Wise enquired if Sunningwell had a parish plan. Cllr Graham stated that the
former council had started a project to prepare one but that progress had
stalled because of lack of time and resources. Cllr Graham agreed to pass a
copy of a neighbouring parish plan to Cllr Russell.
90/09 Next Meeting
The next meeting will be on Wednesday
23rd September, 2009 in Bayworth Chapel Hall.
The Chairman closed the meeting at 9.10pm
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