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Sunningwell Parish Council
MINUTES OF THE MEETING OF SUNNINGWELL PARISH COUNCIL HELD ON WEDNESDAY, 26th MARCH 2008
Present: Cllrs E
Bennett (acting Chair), D Graham, and H Lynam-Smith
In attendance: M W
Rothery (Clerk)
25/08 Public Forum
No members of the public were
present.
26/08 Apologies for Absence
Apologies were received from
Cllrs J Russell and T Foggin, and OCC Cllr B Johnston
27/08 Declarations of Interest
Cllr Graham
declared a personal interest in items relating to the Cricket Field.
Cllr Lynam-Smith declared a
personal and prejudicial interest in item 6 relating to flood prevention.
28/08 Minutes of the Meeting held on 27th
February 2008
The minutes were approved, and
signed by the Chairman.
29/08 Matters Arising from the Minutes
17/08 Parish Notice Board The
Clerk reported that VWHDC had confirmed that planning permission is not
required for the proposed notice board outside the Oxford Beaumont provided it
is no larger than 1.55sqm.Quotations have been obtained from Stebbings (the
supplier of the three other notice boards. It was agreed to accept the
quotation of £975 exc VAT and fixing for a double door notice board, together
with hand carved lettering at £3.75 per letter.
17/08 Foxcombe Road Speeding Mr Bowler, OCC Senior Traffic
Technician, had e-mailed following his meeting with Cllr Bennett that the
joining up of the 40mph speed limits is likely to be processed during the
financial year 2008/9, that road markings of speed limit roundels, SLOW
markings and tidying up/renewing signs are included. He has also asked that the
footways be tidied up.
17/08 Sunningwell Addresses No developments since the last meeting.
17/08 Children’s Playground The Clerk reported a telephone call
from a Mrs Wiggins regarding the missing swing that was removed following a
safety inspection, and is currently in her possession. Mrs Wiggins had been referred
to Cllr Foggin.
18/08 (ii) Dirty Water flooding A joint letter requesting an
upgrade in the capacity of the pumping station has been sent to Wootton PC for
signature and submission to Thames Water.
Cllr Lynam-Smith reported that
Thames Water had recently attended to foul water discharging from manholes near
The Flowing Well. It appeared that there was evidence of black silt entering
the drainage system and a letter from Thames Water on this is awaited. The OCC
highways engineer is meeting Cllr Lynam-Smith on 31 March to inspect the
highway drain traps.
19/08 Cricket Field The Clerk reported that following
correspondence with J Macknamara of Hedges Solicitors he had written to the Church
Commisioners to progress the registration. Cllr Lynam-Smith reported that the
vicar, Revd Pam McKellen, had raised concerns
over the future need for additional burial space in response to the Clerk’s
e-mail informing her of the parish council’s intention.
20/08 (b)PWLB Loan The terms for early repayment of the outstanding
loan had been received. It was agreed not to repay the loan which only had 2½
years to run as the interest rate was competitive, it would incur a penalty
charge and would reduce the council’s reserves below a prudent level.
22/08 item 184 100 copies of the Oxon Transport Guide had been
received and would be deposited at suitable locations around the village.
22/08 item 191 Cllr
Hudspeth is unable to attend AGM
30/08 Flood Prevention Project
Useful information has been
received from Bampton Parish Council about the
promotion, management and funding of their flood prevention project. The
project had been co-ordinated and carried out by the West
Oxfordshire district council in conjunction with other relevant
authorities including the Environment Agency. The relevant officer at the Vale
was understood to be compiling a flood report, and in response to the Clerk’s
letter Peter Dela from the Vale had confirmed that a flood prevention project
for Sunningwell would be progressed.
Cllr Lynam-Smith had received
further estimates for the necessary work but these were not based on a detailed
common specification for which plans were awaited from Cllr Wise was understood
to be drawing up plans. Cllr Graham stated that a holistic approach was
required and that it was most important that professional advice be obtained on
the effect of any works on water flows throughout the villages
Action. It was agreed that the Clerk ask
Cllr Lynam-Smith to obtain written advice on the capacity of the culverted
pipes, which was believed to have been a contributory factor in the most
recent flooding, and then to arrange a meeting with Peter Dela.
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31/08 Development at 57 Sunningwell
Cllr Bennett reported that she
and the Clerk had visited Hodsons Solicitors to follow up the three recent
letters. Some points required further clarification, after which any necessary
easements relating to the new house under construction at 57 Sunningwell would
be progressed.
Actions. It was agreed:
(i)
Cllr Bennett to sign any documentation relating to the new gas connection for
the new house.
(ii) Clerk to write to David Hodson and
arrange a further meeting with him.
(iii)Mr R G Warne, as chairman of the
Village Hall Management Committee, be authorised to agree outstanding matters
relating to the site, including the precise location of the rear fence to the
cottage (no. 55), with the owner of the new house.
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32/08 Finance
(a) The following accounts were
approved for payment, and the cheques signed:
Cheque no.
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Payee
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Details
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Total
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VAT
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1137
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B Cross
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Litter Warden (4 weeks to 31March)
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91.49
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1138
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M W Rothery
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Clerk salary & exp (Jan - March)
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1392.85
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1139
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Oxford Green Belt
Network
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Annual Subscription 2008/9
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15.00
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1140
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Radley Parish
Council
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Donation
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25.00
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33/08 Planning -
a)
Applications dealt with between meetings - None
b) Decision Notices received
SUN/20079/2 Planning
permission granted to remove existing bunker, construction of single storey
extension with link to existing ancillary accommodation. The Willows, Lincombe
Lane, Boars Hill
c) New Applications - None
d) SUN/3046/2 The Planning Inspectorate has dismissed an appeal by Mrs
King Thompson against WWHDC's refusal to grant planning permission for erection
of dwelling on site adjoining Foxcombe Drive,
Boars Hill. Reason: Inappropriate development on Green Belt, irrespective of
the proposed prior demolition of Beech Cottage.
34/08 Correspondence
The full list of correspondence
received had been circulated to councillors by e-mail.
Item 202 OALC Training Courses Cllrs to advise Clerk
of any courses they wish to attend.
Item 223 Radley Parish Council It was agreed to make a donation of £25 in connection with their
application to register Thrupp and Bullfield
Lakes as a town or village green.
35/08 Other Business
(i)
Cllr Lynam-Smith passed to the Clerk a list of
properties with overgrown hedges, it was agreed that the Clerk write to them.
(ii)
Cllr Lynam-Smith reported that she had contacted Chris
Softly of OCC regarding the removal of the stump of the fallen tree outside
Orchard Cottage, which poses a risk to road users.
36/08 Next Meeting
The next
meeting will be held on Wednesday 30th
April 2008 at Sunningwell Village Hall at 7.30pm
The Chairman closed the meeting at 9.35pm.
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