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Sunningwell Parish Council
MINUTES OF THE MEETING OF SUNNINGWELL PARISH COUNCIL HELD ON WEDNESDAY, 31st OCTOBER 2007
(Approved by PC on 28/11/07, and signed by the Chairman)
Present: Cllrs E
Bennett (acting Chair), T Foggin, D Graham, H Lynam-Smith, J Russell, and C
Wise(part).
In attendance: M W
Rothery (Clerk)
Mr R G Warne, Chairman of Village Hall Management Committee,
also attended the meeting.
1. Apologies for Absence
Apologies were received from
VWHDC Cllr V Shaw
2. Declarations of
Interest
There were
none
3. Minutes of the
Meeting held on 19 September 2007
The minutes
were approved and signed by the Chairman
4. Matters Arising
from the Minutes
P270 min 4 Protruding hedges in Foxcombe Road Cllr Bennett reported that no further
action was required at present.
P270 min 4 Village Hall/Pond Surrounds Cllr Lynam-Smith reported
that a meeting of the Poor lands Committee was planned for 1st
November at whicoh the solicitor will be reporting.
P270 min 4 Parish Notice Board Cllr Bennett reported that she had
planned to meet the manager of the Oxford Beaumont on 1st November
regarding a possible notice board at the site
P272 min 8(i) Highways Defects log The Clerk reported that he had
established a highways defects log which he had e-mailed to all councillors; it
was agreed that all defects be notified to the Clerk who would then
periodically submit the log to Brian Short at OCC Highways.
P273 min 8(ix) Mobile SIDs Cllr Bennett reported that Sue Reynolds
and Vera Jefferson of the Boars Hill Association were concerned over excessive
speeds through Boars Hill from Hinksey Hill top, particularly along Foxcombe
Road. It was agreed that the Clerk send a letter to OCC and OCC Cllr Bob
Johnson asking for the speed limit to be reviewed. Cllr Graham will contact the
local police Traffic Inspector regarding speed enforcement; it may be that a
road furniture solution would be required.
P273 min 11 (i) Sunningwell Festival Anonymous Letter The reaction
to the letter was discussed. At the request of the Chairman, Mr Bob Warne, a
member of the Festival Committee, helpfully commented on a number of the issues
raised in the letter. It was agreed to accept Mr Woodward’s suggestion that he
and fellow members of the Sunningwell Festival Committee attend the next
meeting of the parish council to inform councillors on various issues,
including the objectives of the Festival, the status of the Committee, its
relationship with Opera Anywhere Ltd, and with the Parish
Council, and the financial aspects. Members felt this would
be a good opportunity for the new parish council to build a relationship with
those involved with the Festival before they consider any grant application for
the next event.
Action: Clerk to write to Mr Woodward
accordingly. Members to notify the Clerk of issues they wish to be discussed
so that a checklist can be prepared.
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P273 min 11(iv) Development at 57 Sunningwell Mr Warne, chairman of
VHMC, reported on the background to and the current state of the development to
the rear of the village hall. He stated that a 3.5m strip of land adjacent to
the rear boundary fence had been transferred in 2005 to the former owner to
enable vehicular access; this included a right of way over the car park. He had
had many discussions with Mr Paul Dyer the present owner, over the practical
implications for the village hall environs of the demolition of the existing
house and the building of a replacement dwelling. There was some encroachment
of the agreed 3.5m access road, and verbal agreement had been reached for the
laying of utility service connections. The new water main has recently been
laid, and gas and electricity connections are planned for early in the new
year. There was now an urgent need for
the parish council to instruct the council’s solicitor to formalise these
verbal agreements into wayleaves or easements as the case may be, the cost of
which should be met by Mr Dyer. This was agreed. The formal agreements should
provide also for annual or commuted lump sum payments towards the repair and
maintenance of the surface of the car park.
Action: (i) Clerk to instruct David Hodson
of Hodsons Solicitors to prepare the necessary documents to formalise the
vehicular access over the car park,
the easements or wayleaves for the utility services, and contributions towards
the maintenance of the car park.
(ii) Councillors to visit the
site on Saturday10 November.
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P274 min 12 (iv) Sunningwell Addresses Members noted that the Clerk
had written to the CEO of VWHDC.
Action: Cllr Bennett to arrange publicity
for this problem in Sunningwell Scene, inviting parishioners to send comments
to councillors.
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P274 min 12(v) 2008 PC meeting dates The Clerk reported that the
following dates had been confirmed at the venues mentioned.
January 30 SVH
February 27 SVH
March 26 BC
April 30 SVH
May 28 SVH
June 25 SVH
July 30 SVH
September 24 BC
October 29 SVH
November 26 SVH
All Wednesday evenings at 7.30pm
(SVH : Sunningwell Village Hall; BC: Bayworth Chapel)
6. Finance
(a) Finance Sub-Committee Meeting 23 October 2007
(i) Provision for a grant towards
phase two of the restoration of St Leonards Church, Sunningwell, will be
considered for inclusion in the draft budget for 2008/9.
(ii) The possibility of the
parish council ‘taking over’ the land for the Church Commissioners will be
pursued further.
(iii) The Clerk was asked to
contact Mr M Woodward to check if he was anticipating a grant towards the cost
of Sunningwell Scene, and if so, to request him to provide financial data in
support.
(iv) It was agreed to review
previous papers relating to the preparation of a parish plan, and to consider
possible expenditure in the 2008/9 budget.
(b) The following accounts were approved for payment, and the cheques
signed:
Cheque no
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Payee
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Details
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Amount £
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VAT element £
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1123
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Playsafety Ltd
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Annual ROSPA safety
inspection
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70.50
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10.50
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1124
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B Cross
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Litter Warden - October
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80.00
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1125
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M W Rothery
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Clerk salary & expenses
Sept& Oct
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932.55
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2.92
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(c ) Bank Mandate
It was resolved that the
council’s bankers should continue to be National Westminster bank plc at 11
Market Place, Abingdon, Oxon, and that each cheque must be signed by any two of
councillors Bennett, Foggin, Graham, Lynam-Smith and Russell. The necessary
bank mandate forms were signed.
7. Planning
(a) Applications dealt with between meetings
SUN/6545/18-LB Proposed
restoration of outbuilding. The Old Rectory, 52
Sunningwell Road, Abingdon Comment: NO OBJECTION
SUN/16047/3 1 Woodland
Cottages, Bayworth Lane,
Sunningwell
Comment: NO OBJECTION
SAH/200/27 Change of use to Class
A2 estate agents, 5 Dunmore Court,
Wootton Road, Abingdon NO
OBJECTION
(b) Decision Notices received
SUN/20215 St Leonards Church,
Sunningwell. PERMITTED
SUN/20079/1 The Willows, Lincombe
Lane, Boars Hill. PERMITTED
SUN/16047/3 1 Woodland
Cottages, Bayworth Lane, Sunningwell PERMITTED
c) New Applications
None received.
8. Surface Water
Flooding
Cllr Bennett reported on the public
meeting on Monday 15 October 2007
(copy attached).
Cllr Wise agreed to meet other
councillors on Saturday 10 November to inspect the affected sites and to
identify options for re-sizing drainage pipes; then a further meeting of all
parishioners affected will be arranged by Cllr Lynam-Smith with Gordon Hunt,
Peter Dela and a builder to discuss what practical steps need to be undertaken.
9. Hedgerow Strategy
There was no further progress to
report on this matter. The Clerk was asked to send another circular letter to
parishioners on the need to clear ditches and cut back hedges.
10. Correspondence
requiring discussion/action
The full list of correspondence
received had been circulated to councillors by e-mail.
Item 85 Code of Conduct training
Cllr Russell agreed to attend the session on 13 November.
Item 106 VWHDC Issues & Options Consultation Cllr Bennett
agreed to attend the public forum on 1 November.
Item 115 Housing Needs Survey Personal letters addressed to Cllrs
Graham, Bennett, and Lynam-Smith were passed to them.
11. Other Business
(i)
The Clerk was asked to obtain a Registrable Interests
Form for Cllr Wise to complete as parish councillor.
(ii)
A request had been received to install a road salt box
at the corner of Penn Lane;
this would be referred to OCC Highways.
12. Next Meeting
The next
meeting will be held on Wednesday 28 November at Sunningwell Village Hall at 7 7.30pm
The Chairman closed the meeting at 9.50pm.
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